RFM Financial Policy

1. Purpose

This policy provides guidelines for the responsible, transparent, and accountable stewardship of all finances within Rooted Faith Ministry.

2. Financial Principles

All financial activity shall be governed by integrity, transparency, accountability, and faithful stewardship of the resources God provides.

3. Voluntary Giving

Giving is voluntary and must never be obtained through coercion, threats, or spiritual manipulation. Each person should give as they purpose in their heart, not reluctantly or under compulsion.

4. Donations

Donations to RFM are received with gratitude and used for ministry purposes. Donors may designate their gifts for specific ministry activities where appropriate.

5. Offerings

Offerings may be collected during ministry gatherings and activities. All offerings are recorded and managed according to this policy.

6. Ministry Income

Ministry income includes donations, offerings, and other legitimate sources. All income is recorded and used for ministry purposes.

7. Expenses

Ministry expenses must be legitimate, necessary, and properly documented. Personal expenses must never be charged to ministry funds.

8. Approval of Expenditure

Expenditures must be approved by authorized leaders. Major expenditures require additional review and consensus.

9. Financial Records

Accurate and complete financial records shall be maintained, including all income and expenses, receipts, and supporting documentation.

10. Receipts

Receipts shall be issued for donations where requested, and all expenses must be supported by valid receipts or invoices.

11. Budgeting

The ministry shall prepare and follow an annual budget, reviewed periodically by leadership.

12. Bank/Payment Arrangements

Ministry bank accounts and payment arrangements shall be managed by authorized persons. [Specific banking details to be determined and documented by the leadership.]

13. Financial Reporting

Regular financial reports shall be prepared and reviewed by leadership to ensure transparency and accountability.

14. Asset Management

Ministry assets shall be recorded, maintained, and used for ministry purposes. They are not for personal use.

15. Conflict of Interest

Leaders and volunteers must disclose any financial conflicts of interest and refrain from decisions where they have a personal interest.

16. Financial Reviews

Ministry finances shall be reviewed periodically to ensure accuracy, integrity, and compliance with this policy.

17. Fraud Prevention

The ministry shall implement measures to prevent fraud, including separation of duties, documentation requirements, and regular review.

18. Financial Misconduct

Any financial misconduct shall be investigated and addressed promptly. Those found guilty of fraud or theft shall be removed from financial responsibilities and subject to discipline.

19. Separation of Personal and Ministry Funds

Personal funds and ministry funds must always be kept separate. Ministry funds must never be used for personal expenses.

20. Financial Accountability

The leadership is accountable to God, the ministry, and where applicable, the law, for the faithful stewardship of all finances.